Parish Council Annual Meeting, Minutes 120508


Minutes of the Annual Meeting of the Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 8 May 2012 at 7.30pm


Cllrs Fairweather (Deputy Chairman), Newhouse, Sharp and Warren. Also, the Clerk and one parishioner.

In the absence of the Chairman, Cllr Fairweather, Deputy Chairman, assumed the Chair.

1 To elect a Chairman

Cllr Maudsley was re-elected Chairman of the Parish Council.

2 To receive the Chairmanís Declaration of Acceptance of Office

The Chairman was absent hence his Declaration of Acceptance of Office would be received at the June 2012 meeting.

3 Apologies Ė Cllr Maudsley

4 To elect a Deputy Chairman

Cllr Fairweather was re-elected Deputy Chairman and his Declaration of Acceptance of Office was received.

5 Declarations of Interest and update Register of Interests - none

6 To appoint Representatives to outside bodies

1) Settle Aid in Sickness Fund - the Clerk reported that Ms Angie Pedley who used to be a member of the parish council, had volunteered to be the point of contact.

Resolved: That Ms Pedley represent the Parish Council.

2) Stainforth Village Hall Committee Ė Cllr Newhouse had been the Councilís representative but was shortly to move outside the three mile limit.

Resolved: That Cllr Fairweather be appointed the Councilís representative on Stainforth Village Hall Committee.

3) Yorkshire Local Councils Associations

Resolved: No appointment

4) Other appointments

Resolved: That other appointments which may arise be discussed by the Parish Council and made at the time.

7 Internal Audit

i) To appoint the Internal Auditor

Resolved: That Yorkshire Internal Audit Services be appointed Internal Auditor for 2012/2013.

ii) To approve the Internal Audit fee for 2012/2013

Resolved: That the Internal Audit fee of £95 be approved for 2012/2013.

8 To consider the payment of subscriptions to be paid annually

Resolved: That subscriptions to the following be paid:

Yorkshire Local Councils Associations Ė but to be reviewed in one year in light of benefit obtained during the forthcoming 12 months.

Open Spaces Society

9 To conduct the annual review of the Councilís street lights

Discussed and reviewed.

Resolved: That current street lighting be satisfactory.

10 To receive a list of assets held by the Council (Asset Register)

Resolved: That the Asset Register be received.

There being no further business, the meeting was closed at 7.53pm.





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