Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 11 January 2010 at 7.30pm. Parishioner participation was at 7.30pm.
Cllrs Maudsley (Chairman), Newhouse, Pedley and Sharp. Also the Clerk and one parishioner, Mr Michael Simpson.
Mr Simpson had been much involved with the archiving of the parish council’s minutes to DVD. Please see item 8. In order not to delay Mr Simpson at the meeting, parishioner participation was utilised as his opportunity to update the council on his work to date.
1 Apologies –
Cllr Fairweather, County/District Cllr R C Welch and Pc H Carpenter
2 Declarations of Interest and update Register of Interests -
3 To approve the Minutes of the Meeting held on 14 December 2010
The Minutes had been circulated prior to the meeting.
Resolved: That they be approved as a true and correct record and signed by the Chairman of the Meeting.
4 Matters Arising
i) Registration of land in Stainforth – the Clerk reported that he had made enquiry of the Open Spaces Society and response was awaited.
ii) Street lights - maintenance and supply of energy – the Clerk reported that he had written to NYCC and a response was awaited.
iii) Solar powered street lighting – enquiry made of Horton-in-Ribblesdale PC and an informative response received.
5 Police Report -
none in the absence of the police
a) To consider applications received -
b) To note any decisions received -
c) To receive any planning correspondence and to decide on action as appropriate
i) Land adjacent to Holly House, Stainforth – to discuss works required in light of correspondence from North Yorkshire County Council and to determine a response.
Mr David Jones, Project Manager, NYCC, had this day provided the PC with details of the scheme he had prepared and with which the council was very pleased.
Resolved: That undertaking of the work be monitored and progress reports obtained as necessary.
ii) YDNPA – Ingle-Byre, Stainforth – to receive any further information and to consider any action.
Registration of the bottom of the lane adjacent to Ingle-Byre is one of the matters raised with the Open Spaces Society and response is awaited. The land is crossed by a public right of way, maintenance of which is the responsibility of the YDNPA as acknowledged in recent correspondence with the Area Ranger concerned. A decision on a recently-submitted planning application in respect of Ingle-Byre remains outstanding.
Resolved: That this matter be included on the next agenda and enquiry made regarding the outcome of the planning application.
a) To authorise payment of accounts including Clerk’s quarterly remuneration and expenses as per schedule. Cllr Maudsley, Chairman, expressed his pleasure at seeing the Clerk back after his recent illness and this was echoed by all present. The Clerk thanked the Members for their good wishes during his absence.
Resolved: That the accounts including the Clerk’s quarterly remuneration and expenses be paid.
b) Acting Clerk - to authorise payment of out-of-pocket expenses to Cllr Pedley while acting as Clerk during the Clerk’s recent sick leave. Cllr Pedley advised that she had not incurred any expenses.
Resolved: That the Council expresses its appreciation to Cllr Pedley for the work undertaken during the Clerk’s recent absence.
c) Precept 2011 – 2012 - to clarify the budget and approve the precept following the Clerk’s return to Duty. The Clerk presented a revised budget. After deducting the one-off item of £760 for election expenses last year, this called for a rise in the precept of £10 to £5130.
Resolved: That this be approved.
8 Parish Council Minutes – April 1998 up to and including December 2010
a) To approve transcription of the minutes on to a CD ROM and uploading to village website. Mr Michael Simpson was in attendance at this meeting and had also advised the Council with what he had done to date. He sought approval to the preparation of a Master DVD holding PDF files of the following volumes:
1 Town Book 1834-1865
2 Town’s Minutes 1866-95 (and Charities to 1953)
3 Parochial Electors Minutes 1894-1922
4 Parochial Voters Minute Book 1924-72
5 Receipts and Payments 1949-70
6 Stainforth General Accounts 1971-92
7 Stainforth PC Minutes 1973-89
8 Minutes 1990-98
9 Minutes April 1998-November 2010
Also, to upload the presentation page (contains Mr Bryan Beattie’s history notes), to the village website and maintain it by displaying one volume at a time (to be rotated at monthly intervals).
Also, uploading of any future minutes (from December 2010 - page 411 - onwards) to the village website where they can remain until such time as the council wants them to be off-lined to a CD (every 4 years, to cover the life of an elected council). Monthly e-mailing of minutes for inclusion on website once they have been approved.
Resolved: That these actions be approved and Mr Simpson thanked for all his hard work in this regard.
Archiving of minute books from May 1998 to Records Office, NYCC – to be included on a future agenda.
9 The Pinfold
a) To consider an application for registration of the land at the Land Registry. The Clerk referred to the enquiry he had made and was advised that the land concerned had been maintained since 2000.
Resolved: That a response to the enquiry be awaited and that this subject remain as an agenda item.
10 Street Lights
a) To receive reports of defects for action and any other relevant information. Faults reported as follows:
By Riston House - on all day
Bottom of east green – off
Reading Room – intermittent
Little Stainforth - off
b) To receive an update on action taken since last meeting. The Clerk reported that a specification existed and that he had written to NYCC re maintenance and energy supply. A response was awaited. He had also enquired of Horton-in-Ribblesdale PC regarding solar street lighting and had circulated the response.
a) To receive any reports for action. Following reported:
Grit bins in general need filling
Drain – west side of Dog Hill Brow – blocked and in freezing weather is resulting in ice on the road
Collapsed wall - Dog Hill Brow – now repaired
b) Provision of dog bin at Goosker – to be included on next agenda
12 Repairs and Maintenance
a) To receive any reports for action
New notice board needs lowering. In the meantime, permanent notices should be placed at the top. Also, there is no need for the boards to be locked.
b) Repair of bench – bottom of Goosker – Chairman to chase joiner
13 To respond to correspondence received
a) 2011 Census – letter from district manager circulated and poster to be displayed.
b) CoBRA – Community Bulb Recycling Alliance – circulated and poster to be displayed.
c) Royal British Legion - advice of 90th year celebrations – to be circulated and included on next agenda.
14 To receive items of information - circulated
Resolved: That all items of information be received.
15 To arrange the next meeting of the Parish Council
Resolved: That this be held in Stainforth Village Hall at 7.30pm on Tuesday, 8 February 2011.
There being no further business, the meeting was closed at 8.30pm.