Minutes 110510

Minutes of the Meeting of the Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 10 May 2011 at 7.45pm.

Present:

Cllrs Maudsley (Chairman) , Newhouse and Sharp. Also, the Clerk and County/District Cllr R C Welch

1 Apologies

Cllr Fairweather

2 To record any Declarations of Interest

None

3 To approve the Minutes of the Meeting held on 19 April 2011

The Minutes had been circulated prior to the meeting.

Resolved: That they be approved as a true and correct record and signed by the Chairman.

4 To receive the Minutes of the Annual Parish Meeting held on 19 April 2011

Resolved: That the Minutes be received.

5 Matters Arising (information only)

i) Pot holes in Main Street repaired

6 Planning

a) To consider applications received - none

b) To note any decisions received none

c) To receive any planning correspondence and to decide on action as appropriate

i) Land adjacent to Holly House, Stainforth update. Work to commence on Monday, 16 May 2011.

ii) Unauthorised siting of illuminated bollards, Knight Stainforth Caravan Park breach rectified and file closed.

iii) YDNPA advice that paper copies of agendas etc will no longer be provided.

7 Finance

a) To authorise payment of accounts as per schedule.

The only bill was the internal audit fee of 85.

Resolved: That payment be approved.

b) To receive the report of the Internal Auditor

Read by the Clerk and received. The internal auditor had recommended an uplift in the Fidelity Guarantee cover to 9K.

Resolved: That this be uplifted at the next renewal.

c) Annual Return for year ended 31 March 2011

i) To approve the Accounting Statements

Resolved: That the Accounting Statements be approved.

ii) To approve the Annual Governance Statement

Resolved: That the Annual Governance Statement be approved.

d) Engagement of Douglas Tonks Ltd as payroll agent

i) To complete the contract

Resolved: That the contract be completed for a term of one year.

ii) To complete requisite documentation including nomination of contacts

Resolved: That the requisite documentation be completed and that the Chairman and the Clerk be the designated contacts.

8 Rubbish in Stainforth car park

a) To receive reports of rubbish deposited over recent weekends and to consider action

Resolved: That the YDNPA be asked to provide two wheeled bins at the car park during Bank holiday weekends.

Continued/

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9 North Yorkshire County Council

Renewal of local bus contracts and home to school transport service contracts in Craven - Consultation

a) To receive summary of services affected by contract renewal and determine any response to the consultation

Summarised by the Clerk and received.

10 Street Lights

a) To receive reports of defects for action and any other relevant information

The light outside No 2 The Hollies had still not been repaired nor had the lights been switched off for the summer Clerk to report both for action.

b) Survey of street lights by NYCC

Resolved: That Wednesday, 25 May 2011 at 10.30am be suggested for the Chairman and the Clerk to meet a Highways representative.

11 Highways

a) To receive any reports for action

i) Village sign on B6479 damaged needs re-erecting

ii) Large pot hole on Dog Hill

12 Repairs and Maintenance

a) To receive any reports for action

i) Stainforth village notice board needs lowering. Chairman to contact joiner.

b) Repair of bench bottom of Goosker still outstanding.

13 To respond to correspondence received - none

14 To receive items of information

i) Craven District Council - Training for Parishes - 23.5.11 at Langcliffe Village Institute Cllr Maudsley and the Clerk to attend.

ii) Pennine Journey long distance footpath request for support.

Resolved: That this be included on the next agenda.

iii) Craven DC Elections 2011 received.

15 To arrange the next meeting of the Parish Council

Resolved: That this be held in Stainforth Village Hall at 7.30pm on Tuesday, 14 June 2011.

There being no further business, the meeting was closed at 8.35pm.

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