Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 7 February 2012 at 7.30pm. The public and press were invited and Parishioner Participation was at 7.30pm.
Cllrs Fairweather (Deputy Chairman) and Warren. Also Mr P F Leng, Clerk and County/District Cllr Richard Welch
In the absence of the Chairman, Cllr Chris Maudsley, Cllr Bob Fairweather acted as Chairman and his Declaration of Acceptance of Office was received.
As three members of the parish council were absent, there was not a quorum hence no legally binding decisions were taken and the following is merely a report of the discussion which ensued.
1 Apologies Cllrs Maudsley, Newhouse and Sharp. Also from Pc Harry Carpenter.
2 Declarations of Interest - none
3 Police Report none in the absence of the police
4 To approve the Minutes of the Meeting held on Tuesday, 10 January 2012 to be approved at the next meeting.
5 Matters Arising (information only)
i) Letter of appreciation from Craven CAB following recent donation.
a) To consider applications received - none
b) To note any decisions received - none
c) To receive any planning correspondence and to decide on action as appropriate - none
a) To authorise payment of accounts as per schedule.
There was one account due for payment. It was to Mr J N Barker for repair of street lights in the sum of £252.63 and would be approved at the next meeting.
b) To conduct the annual review of the effectiveness of internal audit, including financial risk
management and budgeting. The Clerk reminded those present that the External Auditor was giving much closer attention to this subject and indeed, could seek evidence of the review as part of the annual audit. He produced the cheque book and income and expenditure schedules as provided at every meeting. He also produced the bank statements for inspection and drew Members' attention to its system of financial risk management, the Councils policy in this regard having been circulated. Budgeting had been dealt with comprehensively at previous meetings. It should be noted that the council does employ the services of a professional firm of Internal auditors to undertake the internal audit function but the Clerk reminded members of their responsibilities as Councillors to satisfy themselves with the integrity of internal audit and the need to check for themselves that appropriate systems of verification were in place and effective. As there was not a quorum at this meeting, this review would be concluded at the next meeting.
8 Craven District Council Craven Dragon's Den 2012 Funding for Community Projects
a) To consider application received and circulated. Cllr Fairweather undertook to enquire of any interest.
9 LEADER Call for Projects 2012 'Caring for the Parish'
a) To consider application received.
10 Natural England - Lakes to Dales Landscape Designation Project
Submission of Orders varying the boundaries of the Yorkshire Dales National Park and the Lake District National Park - Consultation
a) Orton Parish Council - to consider any response no action
b) Natural England to consider any response no action
11 Bargh Cottage Stainforth
a) To discuss drainage of surface water from, and around, Bargh Cottage.
Those present considered that no liability attached to the parish council in respect of flooding that occurs at the property from time to time and the ineffective drain had already been reported to the Highways authority for action. This matter would be considered again at a full meeting but in the meantime, the council's concern would be reiterated to Highways.
12 St Peter's Church, Stainforth flags
a) To consider response received to Council's enquiry regarding flying flags on the Church. Briefly discussed. To be considered at the next meeting.
13 Street Lights
a) To receive reports of defects for action and any other relevant information two lights out in the vicinity of Brookhouse Croft to be reported for repair.
a) To receive any reports for action bad pot holes on Dog Hill Brow to be reported for repair.
15 Repairs and Maintenance
a) To receive any reports for action. Adjustment of the notice board in Stainforth remains outstanding.
16 To respond to correspondence received
i) Settle Area Swimming Pool Committee request for support to be considered at the next meeting.
ii) Craven DC advice of revision in arrangements for Parish Liaison Group Meetings, the next one being held at CDC's offices on Wednesday, 21 March 2012 at 6pm. Details circulated. One representative permitted from each parish in the district to be considered again at next meeting.
iii) Advice from the Craven Heifer that they had the dray horse visiting Stainforth on Sunday, 22 April 2012 and enquiring if it may be possible to arrange an event in the village. Cllr Fairweather volunteered to speak to the Village Hall Committee.
17 To receive items of information all circulated received.
18 To arrange the next meeting of the Parish Council
Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 13 March 2012 at 7.30pm.
There being no further business, the meeting was closed at 8.30pm.