Minutes 120508


Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth, on Tuesday, 8 May 2012 immediately after the Annual Meeting of the Council at 7.54pm. The public and press were invited and Parishioner Participation was at 7.54pm. - -

Present: Cllrs Fairweather (Deputy Chairman), Newhouse, Sharp and Warren. Also the Clerk and one parishioner.

In the absence of the Chairman, Cllr Fairweather, Deputy Chairman was elected Chairman of the meeting.

During parishioner participation, the village website was discussed. Mr Michael Simpson, Webmaster reported that during the last two years, there had been a doubling in the number of daily visits to the website from 20 to 40, approximately. He remarked that this seemed to have come about following the inclusion of parish council minutes, agendas etc. The rate of increase was continuing during 2012. See item 9

1 Apologies – Cllr Maudsley

2 Declarations of Interest - none

3 Police Report – none in absence of police

4 To approve the Minutes of the Meeting held on Tuesday, 17 April 2012

The Minutes had been circulated prior to the meeting.

Resolved: That the Minutes be approved and signed by the Chairman of the Meeting as a true and correct record.

5 Matters Arising - none

6 To receive the Minutes of the Annual Parish Meeting held on Tuesday, 17 April 2012

Resolved: That the Minutes of the Annual Parish Meeting held on Tuesday 17 April 2012 be received.

7 Planning

a) To consider applications received - none

b) To note any decisions received

C/64/98B Erection of agricultural building. Land at Brookhouse Farm, Stainforth – amended plan. - Permission granted.

c) To receive any planning correspondence and to decide on action as appropriate - none-

8 Finance

a) To authorise payment of accounts as per schedule

b) Parish Council’s insurance – to consider quotations received and to approve renewal

Resolved: That the quote by Aviva in the sum of £327.48 be approved and the Allianz policy cancelled.

c) To receive the report of the Internal Auditor

Resolved: That the report of the Internal Auditor be received and noted.

d) Annual Return for year ended 31 March 2012

i) To approve the Accounting Statements-

Resolved: That the Accounting Statement be approved.

ii) To approve the Annual Governance Statement

Resolved: That the Annual Governance Statement be approved.

9 Village website - www.stainforth.info

a) To discuss the continuing operation of the website on behalf of the village.

Cllr Fairweather queried the funding of the website. This came from various volunteer sources and enquiry was made as to whether or not businesses could assist. This would entail changes in the present voluntary management of the website but Mr Simpson said he would pass the query on.

b) To approve reimbursement and continued payment of the following related costs:

Web Hosting charge - £49.92 + VAT – total £59.90

Domain Name retention - £8.99 + VAT - total £10.79

Resolved: That payment of the web hosting charge be approved in principle, the actual amount being approved at the time. Also, that the parish council expresses its appreciation and thanks to those volunteers who have not only given freely of their time, but have also supported the website financially to date.




10 To review the allotments

At the last meeting, it had been decided to review the setting of allotment rents and it was noted that an allotment had been split a number of years ago in order to provide an extra plot. This had resulted in two plots being smaller than the others.

Resolved: That the rent of plots three and four be pegged at the current rate of £16 each, the size of these plots being taken into account when setting rents in future.

11 Street Lights

a) To receive reports of defects for action and any other relevant information - none

12 Highways

a) To receive any reports for action

Dog Hill Brow – repairs to wall required – to be reported.

13 Repairs and Maintenance

a) To receive any reports for action -

Stepping stones – require repair – the Chairman had said he would enquire.

14 To respond to correspondence received

i) Craven DC – Amended Standards Regime and New Arrangements for Dealing with Standards Allegations – proposed changes in light of Localism Act 2011.

ii) Craven DC – Standards Committee – invite to submit nomination for replacement of parish representative – no nomination.

iii) YLCA Information note – 8.5.12

Resolved: That the correspondence be received.

15 To receive items of information – received.

16 To arrange the next meeting of the Parish Council

Resolved: That the next Meeting of the Parish Council be held in Stainforth Village Hall at 7.30pm on Tuesday, 19 June 2012

There being no further business, the meeting was closed at 8.46pm.





Related Topics