Minutes of the Meeting of Stainforth Parish Council held in the Village Hall, Stainforth on Tuesday, 7 May 2013 at 8pm, immediately after Annual Meeting of the Council.
The public and press were invited and parishioner participation was at 8pm.
Present: Cllrs Fairweather, Sharp (Deputy Chairman) & Warren. Also, the Clerk and one parishioner.
Cllr Fairweather was elected Chairman for the meeting
During parishioner participation, the operation of the street lights in several locations was discussed. The Chairman explained that the Council was trying to improve their operation by converting those presently on photocells, to time clocks and that when this was done, their performance would be reviewed.
1 Apologies – Cllr Maudsley
2 Code of Conduct - Localism Act 2011 - to record any Councillor’s Disclosable Pecuniary Interest (DPI) in relation to items on this agenda
a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B - none
b) To receive, consider, decide and record Members’ requests for DPI dispensations (S 31) in connection with items on this Agenda - none
c) Register of Interests – to receive from Members any DPI/Register of Members’ Interests or updated Register of Members’ Interests (S29 (1) for transmission to the Monitoring Officer, Craven DC - none
d) Dept of Communities & Local Government - Guidance - Openness and Transparency on Personal Interests – received.
3 Police Report – none in the absence of the police
4 To approve the Minutes of the Meeting held on 16 April 2013
Resolved: That the Minutes be approved and signed by the Chairman as a true and correct record.
5 Matters Arising (information only)
Street lights – replacement of photocells by time clocks on eight lights. Clarification had now been received to the effect that the lights would come on automatically at dusk and turn of at a time as required, this having been previously agreed as 11.30pm. There had been some doubt as to whether it would be possible to change the time that the lights would turn off. The Council’s contractor had confirmed that the turn off time could easily be altered should it prove necessary.
6 To receive the Minutes of the Annual Parish Meeting held on Tuesday, 16 April 2013
Resolved: That the minutes be received.
a) To consider applications received - none
b) To note any decisions received
C64/116A Installation of radio antenna within tunnel and ancillary equipment on portal at Stainforth railway tunnel. Permission granted.
C/64/128 Creation of access track and turning head. Stainforth Service Reservoir, Goat Lane, Stainforth. Permission granted.
c) To receive any planning correspondence and to decide on action as appropriate – none
a) To authorise payment of accounts as per schedule. At the last meeting, the Council had been handed a long-outstanding bill in the sum of £87.58 (inc VAT) for the maintenance of the motor mower.
Resolved: That prior payment of this be approved.
b) To receive the report of the Internal Auditor. No items had been reported as requiring attention.
Resolved: That the report of the Internal Auditor be received.
c) Annual Return for year ended 31 March 2013
i) To approve the Accounting Statements
Resolved: That the Accounting Statements be approved.
8 c) Annual Return for year ended 31 March 2013 cont
ii) To approve the Annual Governance Statement
Resolved: That the Annual Governance Statement be approved.
d) Payroll agent – to consider quotation received. Charges were being increased to reflect the additional work required by HMRC’s recent introduction of the reporting of Real Time Information (RTI) on a monthly basis despite the fact the Clerk was only paid quarterly. Costs would have increased in any event to reflect the former. The Council had now received a quote for a three-year agreement to reflect the new arrangements and this included a 5% discount for LCA or SLCC membership and a further 10% for a three-year term as follows on the basis of four pay days per year and to reflect eight additional ‘nil’ reporting days required by the new RTI arrangements per employee:
One year - £100 + VAT
Three year - £90 + VAT
(When employing the payroll agent originally, the Council did not seek a three-year agreement and paid the annual sum of £54 + VAT).
Resolved: That a three-year agreement be entered into with Douglas Tonks Ltd at the rate of £90 per annum + VAT.
e) Council’s insurance – to consider renewal quote received from Aviva via the Council’s insurance brokers, Came & Co. This was in the sum of £336.46 inc 6% IPT for one year and £319.64 inc 6% IPT for three years until 31 May 2016; the only increase would be caused by the index linking of property sums insured and should Aviva break these terms, then the Council would be free to make alternative arrangements.
Resolved: That the quote of £319.64 inc IPT be accepted in respect of a three year term agreement.
9 Buses through Stainforth
i) To discuss the speed of vehicles passing through the village. This item had been requested by Cllr Asher and in her absence, it was decided to defer discussion till the next meeting of the Council.
10 Street Lights
a) To receive reports of defects for action and any other relevant information – no defects to report.
a) To receive any reports for action - none
b) To discuss location of salt bins in Little Stainforth. Cllr Maudsley was to advise on this and in his absence, it was decided to defer discussion till the next meeting of the Council.
12 Repairs and Maintenance
a) To receive any reports for action - none
13 To respond to correspondence received
i) NYCC - Craven Area Committee – vacancies for co-opted members – received.
14 To receive items of information
i) Settle & District Aid in Sickness Fund – the Clerk read the report received from its representative, Ms Angie Pedley.
ii) Adverse comment about telephone kiosk near car park – to be included on next agenda.
iii) Report of dog fouling adjacent to Allen Close – to be reported to the Dog Warden.
15 To arrange the next meeting of the Parish Council
Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 11 June 2013 at 7.30pm.
There being no further business, the meeting was closed at 9.05pm.