Minutes of the Annual Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 3 June 2014 at 7.30pm.

The public and press were invited.

Present: Cllrs Asher, Fairweather, Mills, Sharp & Warren. Also, the Clerk and two parishioners

During parishioner participation, concern was again expressed at the on-going situation at a local venue, particularly in relation to noise being emitted during the holding of events. This was causing considerable upset and the loss of business at a local caravan park was reported. The Council had been informed that sound measuring equipment had been installed on site for six months, the maximum permitted sound level being 90db. However, the effectiveness of this equipment was questioned, the Council being informed that sound was above the permitted level. The Council was urged once again, to make representations to the licensing authority. See agenda item 13 (c).

1 To elect a Chairman

Cllr Sharp was elected Chairman.
It had not been possible to appoint a Chairman for the year, hence as during the past year, a Chairman would be appointed from month to month.

2 To receive the Chairman's Declaration of Acceptance of Office

Cllr Sharp's Declaration of Acceptance of Office was received.

3 Apologies - none

4 To elect a Deputy Chairman

Cllr Sharp was elected deputy Chairman for the year.

5 Code of Conduct - Localism Act 2011 - to record any Councillor's Disclosable Pecuniary Interest (DPI) in relation to items on this agenda

a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items
appearing on this Agenda (S 30 (3)), Appendices A & B - none.

b) To receive, consider, decide and record Members' requests for DPI dispensations (S 31) in connection
with items on this agenda.
Cllr Sharp - Planning 13c - Taitlands - Personal - Brother has connection at Taitlands.

c) Register of Interests - to receive from Members any DPI/Register of Members' Interests or updated
Register of Members' Interests (S29 (1)) for transmission to the Monitoring Officer, Craven DC - none

6 Policing - report delivered at Annual Parish Meeting held immediately before this meeting.

7 To appoint representatives/trustees to outside bodies

Settle and District Aid in Sickness Fund - no appointment .

Resolved: That a volunteer be sought by placing a suitable notice on the parish notice board.

8 Internal Audit

i) To appoint the Internal Auditor

Resolved: That Yorkshire Internal Audit Services be appointed Internal Auditor for 2014/15.

ii) To approve the Internal Audit fee for 2014/15

Resolved: That the Internal Audit fee of £95 be approved for 2014/15.

9 To consider payment of subscriptions to be paid annually

i) Yorkshire Local Councils Associations

Resolved: That the subscription to the Yorkshire Local Councils Associations be renewed for a further year.

Open Spaces Society

Resolved: That the subscription to the Open Spaces Society be renewed for a further year.

10 To receive a list of assets held by the Council (Asset Register)

The Asset Register had been revised and now included a map indicating the location of the Council's street lights.

Resolved: That the Asset Register be received.

11 To approve the Minutes of the Meeting held on Tuesday, 6 May 2014

Resolved: That the Minutes be approved and signed by the Chairman of the Meeting.

12 Matters Arising - none

13 Planning

a) To consider applications received - none

b) To note any decisions received

C/64/19A Demolition of existing farm building and erection of new agricultural building. Neals Ing, Stainforth. Permission granted.

C/64/19B/LB Listed building consent for demolition of remains of stone building to facilitate erection of replacement agricultural building. Neals Ing Farm, Stainforth. Permission granted.

C/64/65B Installation of ventilation duct painted to match stone walls (retrospective). Craven Heifer,
Stainforth. Permission granted. However, it was observed that the colour of the paint did not match that of the stone walls which was a condition of the approval.

Resolved: That the Council draw this matter to the attention of the planning authority and request that the ducting be repainted to match the stone walls as required in the grant of approval.

c) Planning correspondence

Cllr Sharp withdrew from the meeting during consideration of the next item.

i) Taitlands, Stainforth - Licensing Review - to receive information and to consider any response.
During the last month, the Council had received a Decision Notice relating to Taitlands under the Licensing Act 2003. In short, this approved modification of the Premises Licence to require the use of a limiter and sound monitoring equipment in accordance with the parameters set by Craven DC's Environmental Health Department, records of sound levels to be kept and the equipment to remain in place for six months. In addition, a Public Notice had been inserted in the local press giving notice that the premises owner had applied for variation of the Premises Licence to include 'all areas of gardens, stable yard, and other outside areas, not presently included, to be included for the full use of the premises to be enjoyed by clients'. Any representations in this regard had to be received within 28 days, ie 9 June 2014. The Council had been advised that sound was still in excess of the permitted level and hence unacceptable. A parishioner had advised that should approval eventually be given for a building extension so that events could be staged wholly inside, this would be satisfactory but continued noise and disturbance outside, was not.

Resolved: That the Council writes to the Licensing Authority advising that complaints are still being received from parishioners that noise is above permitted levels and to ask for confirmation from Environmental Health, that the sound is being monitored and kept within the permitted maximum level of 90db; also, to seek clarification of just where music can be played as there is concern that it could be played anywhere within the curtilage of the premises.

Resolved: That the playing of music be restricted to inside the premises, the Council strongly disapproving of it being played anywhere in the outside areas of Taitlands.

Cllr Sharp rejoined the meeting.

14 Finance

1) To authorise payment of accounts as per schedule. The only account for payment was that from the Internal Auditor in the sum of £95.

Resolved: That this bill be approved for payment.

2) To receive the report of the Internal Auditor. No items had been reported as requiring attention.

Resolved: That the report of the Internal Auditor be received.

3) Annual Return for year ended 31 March 2014

i) To approve the Accounting Statements

Resolved: That the Accounting Statements be approved.

ii) To approve the Annual Governance Statement

Resolved: That the Annual Governance Statement be approved.

4) Open Spaces Society's appeal - 'Act now to save our threatened greens' - to consider donation

Resolved: No action.

15 Small Grants Scheme - support to organisations within the parish of Stainforth

i) To further consider terms and conditions for applicants

Resolved: That the terms and conditions document be approved.

ii) To approve draft application form

Resolved: That this be approved.

iii) To determine a grants policy

Resolved: That each application be considered on its merits.

16 To complete risk assessments in respect of volunteer use of the council's motor mower - deferred till next scheduled meeting.

17 North Yorkshire County Council

i) Local Bus Services - to consider a formal response to withdrawal of Pennine Bus Services. Action taken by the local MP and County Councillor was noted and it was felt at this time, all that could be done, was being done. Situation to be monitored.

ii) Urban Grass Cutting - to discuss withdrawal of non-statutory cutting of grass verges from April 2015
- Stainforth not affected.

18 Street Lights

a) To receive reports of any defects for action - none

19 Highways

a) To receive any reports for action - none

20 Repairs and Maintenance

a) To receive any reports for action - none

21 To respond to correspondence received

i) Yorkshire Local Councils Associations (YLCA) - to acknowledge list of services provided by
YLCA to member councils. This had been circulated to members.

Resolved: That this be accepted and YLCA informed accordingly.

22 To receive items of information

NYCC - Craven Area Committee - agenda for meeting to be held on 5 June 2014 - received.

23 To arrange the next meeting of the Parish Council

Resolved: That the next meeting of the Parish Council be held in Stainforth Village Hall on Tuesday, 29 July 2014 at 7.30pm.

There being no further business, the meeting was closed at 9.05pm.

PFL
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