Minutes of the Annual Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 9 September 2014 at 7.30pm.

The public and press were invited and parishioner participation was at 7.30pm.

Present: Cllrs Asher, Fairweather, Mills, Sharp & Warren. Also the Clerk, two parishioners and Sgt Les Moorhouse of the local police.

During parishioner participation, the following matters were raised:
1) Planning application C/64/26R/LB - The Coach House, Taitlands - Council was urged to approve.
2) Application to vary the premises licence at Taitlands - there were outstanding issues re the marquee and until these were resolved, the view was expressed that it would not be appropriate to recommend approval of a variation of the premises licence in this regard. There was also complaint of recent excessive noise.
3) Library service - following discontinuance of the mobile library service, the Home Library Service had been established to deliver books locally and volunteers were being sought.
4) Stainforth car park - comment on deposit of waste and other detritus in the vicinity of the recycling area and over the boundary wall, thus out of normal view. - the clerk said he would contact the YDNPA who were the responsible authority in this instance.

1 To elect a Chairman

Cllr Sharp was elected Chairman of this meeting

2 To receive the Chairman's Declaration of Acceptance of Office

Cllr Sharp's Declaration of Acceptance of Office was received.

3 Apologies - Apologies were received from County/District Cllr R C Welch.

4 Code of Conduct - Localism Act 2011 - to record any Councillor's Disclosable Pecuniary Interest (DPI) in relation to items on this agenda

a) Councillors are to declare any Disclosable Pecuniary Interests (DPI) that they may have in items appearing on this Agenda (S 30 (3)), Appendices A & B

Cllr Fairweather - item 9 - personal - neighbour

Cllr Sharp - item 10 - personal and pecuniary - family connection with applicant

b) To receive, consider, decide and record Members' requests for DPI dispensations (S 31) in connection with items on this Agenda - none

c) Register of Interests - to receive from Members any DPI/Register of Members' Interests or updated Register of Members' Interests (S29 (1)) for transmission to the Monitoring Officer, Craven DC - none

5 Policing

a) To receive the monthly report. Sgt Moorhouse reported that crime remained at a low level. The theft of two quad bikes was reported, but not from within Stainforth parish. However, a Land Rover bonnet had been stolen from the local YDNPA barn and this was the only crime in Stainforth. The issue of fake £20 notes had been reported in Skipton. Ringmaster scheme - participation was encouraged and forms were left with the Clerk.

b) Proposed Operational Policing Model 2016 - to consider response sent by Craven DC. This had been circulated to members and Sgt Moorhouse commented that this should not make a lot of difference to day-to-day policing in Craven. Sgt Moorhouse then retired from the meeting.

6 To approve the Minutes of the Meeting of the Council held on Tuesday, 29 July 2014

Resolved: That the minutes of the meeting held on 29 July be approved and signed by the Chairman as a true and correct record.

7 Matters Arising

i) Bus timetable - services 580, & 581 from 28 July 2014 - received and circulated.

ii) Yorkshire Dales National Park Authority - election of parish member - advice still awaited

8 Planning

a) To consider applications received

C/64/26R/LB To retain two timber encased structural steel beams. The Coach House, Taitlands, Stainforth

Resolved: That this application be approved.

b) To note any decisions received - none

c) To receive any planning correspondence and to decide on action as appropriate

C/64/65B Installation of venting duct and subsequent painting. Enforcement case EC/64/29B. Craven Heifer Hotel, Stainforth. The Council has been informed that the case has been closed but further representations have been made to the planning authority - response awaited.

C/04/609A Change of use of processing plant and associated facilities at Dry Rigg Quarry, Austwick Road, Helwith Bridge, Horton in Ribblesdale. Advice of withdrawal of application - received.

9 Ingle-Byre, Main Street, Stainforth

Cllr Fairweather declared a personal interest in this item.

a) To discuss use of adjoining cottage. It was stated that originally, there was only permission for one dwelling but since then the property had been divided to form a cottage and a retrospective planning application had been submitted and approved but with a local occupancy clause. Since that time, it appeared that the cottage was being used as a holiday let. This was not in accord with the planning consent.

Resolved: That this matter be reported to the planning authority.

10 Taitlands, Stainforth - Premises Licence

a) To consider response to application to vary current premises licence

Cllr Sharp retired from the meeting during consideration of this item

It was considered inappropriate to comment on a variation of the premises licence when matters concerning the property remained unresolved.

Resolved: That the parish council understands that there is an enforcement order currently under appeal to remove the marquee. Until this is resolved, the parish council is unable to comment.

Cllr Sharp rejoined the meeting after the completion of this item.


11 Finance

i) To authorise payment of accounts as per schedule. There were no bills to pay but the Clerk commented upon the recent rise in the cost of electricity for the street lights, from around £34 to £42 per month paid by direct debit. Evidently, there had been a price rise, the first for some time and a street light inventory had not been submitted since 1999. An up to date inventory was being prepared.

Resolved: That the current finance schedule be approved.

12 To complete risk assessments in respect of volunteer use of the council's motor mower

The risk assessment schedule was received, Cllr Fairweather being thanked for his work in this regard.

Resolved: That the schedule be approved and forwarded to Mr Bryan Beattie for the benefit of the grass cutting team.

13 Settle & District Aid in Sickness Fund

a) To consider nomination of a representative following recent advertisement. Despite advertising and other local enquiry, it had not been possible to identify a volunteer representative.

Resolved: That the Secretary of the Fund be informed accordingly.

14 Superfast Broadband - update

Enquiries had been made of the Superfast Broadband team which had advised that Settle was served by Cabinet 3 which should have been upgraded for fibre by Spring of this year though there had not been any confirmation that it would be available in Stainforth parish, indeed, this may be unlikely because of the distance from the Exchange. However, the Council had been advised that further funding of £8M had been made available and BT was undertaking further research which if successful, may enable communities to benefit which otherwise would not. In the meantime, enquiry had been made of the Vodafone Rural Open Sure Signal Scheme and the local MP had pledged his support to any application which the council may make. However, there were a number of obstacles to overcome and it was not felt that this could be accomplished within the timescale, applications having to be lodged by 14 October 2014.

Resolved: That the outcome of BT's present researches be awaited around the turn of the year.

15 Street Lights

a) To receive reports of any defects for action - none

b) To update the Inventory - see item 11, Finance. It is hoped to present the new Inventory for approval at the next scheduled meeting of the Council.

16 Highways

a) To receive any reports for action - none

b) NYCC - changes to grass cutting with effect from April 2015 - already received and noted.

17 Repairs and Maintenance

a) To receive any reports for action. The council's notice board at Little Stainforth had been removed for repair.

18 Complaints Procedure

i) YLCA - Handling Complaints - to consider advice received from YLCA . This had been circulated and the Clerk presented a draft complaints procedure for adoption.

Resolved: That this be approved and adopted.

19 To respond to correspondence received

i) Craven DC - Review of Polling Districts & Polling Stations - received.

ii) Stainforth Beck - complaint of trees growing in beck near Allen Close. This was discussed and considered to be the responsibility of the relevant housing association.

Resolved: That they be contacted accordingly.

iii) YDNPA - Way of Roses detour route - draft proposals for local amendment.

Resolved: That this be approved.

iv) Julian Smith MP - Dates of local surgeries - received.

v) Rural Action Yorkshire - Invitation to Safer, Healthier Communities Event - Saturday, 11 October 2014 - received and circulated.

vi) Craven DC - notice of Parish Liaison Group Meeting at CDC Offices, Belle Vue Square, Skipton on Wednesday, 24 September 2014 at 6.30pm - received.

20 To receive items of information

Items received had been circulated. However, there was one late item, an agenda for the meeting of the Craven Area Committee on 12 September 2014.

Resolved: That all items of information be received.

21 To arrange the next meeting of the Parish Council

Resolved: That the next meeting of the Council be held on Tuesday, 14 October 2014 at 7.30pm.

There being no further business, the meeting was closed at 9.00pm.