Minutes of the Meeting of Stainforth Parish Council held in Stainforth Village Hall on Tuesday, 14 April 2015 at 8.15pm, after the Annual Parish Meeting

Present: Cllrs  Asher, Fairweather, Mills, Sharp & Warren. Also, the Clerk.

1          To elect a Chairman

            Cllr Sharp remained as Chairman.

2          To receive the Chairman’s Declaration of Acceptance of Office – already received.

3          To receive apologies - none

4           Code of Conduct - Localism Act 2011

i)           To record any Councillor’s Disclosable Pecuniary Interest (DPI) in relation to items on this agenda –


ii)          To consider any changes in members’ register of interests - none

iii)         To consider any dispensations - none

5          Policing

a)         To receive the monthly report. The March edition of Country Watch had been received by e-mail just

             before this meeting. No crime had been reported in Stainforth.

6          To approve the Minutes of the Meetings of the Council held on Tuesdays 10 February and    

            10 March 2015

Resolved:  That the Minutes be approved and signed by the Chairman.

7          Matters Arising    

i)          Wall between allotments and railway – repaired.

ii)          Craven DC - Standards Committee – Replacement Parish Representatives – no nominations.

iii)         Provision of grit bin near car park. NYCC had advised that the Council should contact the YDNPA.

            The Clerk undertook to do so.

8          Defibrillator

a)         To receive an update and to discuss arrangements for installation and commissioning. The Clerk 

             reported that the defibrillator had been ordered and should be received shortly. Permission had been received for it to be installed at the Craven Heifer Hotel and installation was discussed.

Resolved:  That in the first instance, installation be discussed with the proprietor of the hotel.

9          Planning   

a)         To consider applications received – none

b)         To note any decisions received - none

c)         To receive any planning correspondence and to decide on action as appropriate - none

10         Finance

i)           To authorise payment of accounts as per schedule, including Clerk’s quarterly claim for expenses of


Resolved:  That payment of the accounts and the Clerk’s expenses claim be approved.

ii)         Defibrillator – to approve payment of invoice from Yorkshire Ambulance Service NHS - £1524 inc VAT

Resolved:  That this payment be approved.

iii)         Annual Audit 2014/15 – to arrange completion and approval of Annual Return. The Clerk reported  

             that the annual return had been received. The internal audit had been arranged for 6 May 2015.

Resolved:  That the return be completed and approved at the next scheduled meeting of the Council.

iv)         Clerk’s salary – to discuss future payment arrangements.

Resolved:  That alternative arrangements be made; payroll software obtained and to facilitate real time

reporting to HMRC, the Clerk be transferred to monthly pay with effect from 1 April 2015, the work

being handled by the Clerk.

v)          Workplace Pensions – Auto Enrolment. As an employer, it is a legal requirement for the Council to register and the Clerk advised that he was making the necessary arrangements. A ‘staging date’ is required and the Clerk reported that this was 17 May 2017.

vi)        Transparency Code for Smaller Authorities – the Clerk informed the Council of this initiative which was being introduced from 1 April 2017. This would be included on a forthcoming agenda, details being circulated in the meantime.

11         Superfast Broadband – update – nothing to report




Minutes of the Meeting of Stainforth Parish Council held on Tuesday, 14 April 2015   cont

12         Street Lights

i)           To receive reports of any defects for action - none

ii)          E.on – to consider new contract rates with effect from 1 May 2015. The price was to increase by    

              approximately 40%, the Clerk having been advised that there had not been any marked increase for

              nine years.  Alternative providers had advised that they were unable to better the revised rates.  

Resolved:  That the revised terms be accepted, the increase in price being accounted for during the budget setting process later in the year.


13         Highways

i)          To receive advice of any defects for action - none

ii)          Changes to Highway Grass Cutting Service – further advice of changes in pricing. The Clerk advised  

             that he had again informed NYCC that they did not cut any grass in Stainforth.


                        14         Repairs and Maintenance

a)          To receive any reports for action - none                                                                                                         

15         To respond to correspondence received

i)           Craven DC – Changes to collection point for waste and recycling collections – noted. Upon enquiry,   

              the Clerk had been informed that it would have little effect on Stainforth.

ii)           Craven DC – Consultation on Licensing Authority’s review of its Statement of Principles under the 

              Gambling Act 2005 – received.


 16        To receive items of information

i)           Craven DC – Advice of Le Petit Depart Event - Sunday, 31 May 2015

ii)          Advice of Parliamentary General Election – 7 May 2015

iii)         Came & Company – Spring Council Matters 2015

iv)          Advice of Community Resilience Training, Glusburn Institute, Wednesday, 29 April 2015 - 4-6pm

Resolved:  That the items of information be received.

 17         To arrange the next meeting of the Parish Council

Resolved:  That the next scheduled meeting be combined with the Annual Meeting of the Council and that it be held in Stainforth Village Hall on Tuesday, 12 May 2015 at 7.30pm.

            There being no further business, the meeting was closed at 8.50pm.